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Gallery Associate - CUE Art

Sunday, December 31, 2023

New York City, New York, United States

CUE’s Gallery Associate is the key staff person responsible for all aspects of the organization’s physical footprint. This includes facilities management and maintenance, as well as coordination of both onsite and offsite installations for exhibitions, events, and other programs. The position’s primary roles include day-to-day gallery operations, program production, and front-of-house visitor services.

The Gallery Associate will be supervised by CUE’s Programs Manager, and will also work closely with other staff to gain hands-on experience in managing a non-profit gallery space. They will bring to the role a range of skills relevant to the position, and will learn more about all aspects of planning, coordinating, publicizing, and documenting the exhibitions and programs of a small artist-driven organization.

The ideal candidate for this position will be a motivated individual who is interested in joining a small team of passionate people. They will be mission-driven and interested in the ecosystems and communities of arts engagement in New York City and more broadly. They will also share in our commitment to the values of access, equity, and justice.


-Oversight of CUE’s gallery space and facilities

-Planning, production, and installation for exhibitions, events, and other programs

-Visitor services, including greeting audiences and on-site public engagement

-Maintenance of technology, equipment, and supplies, including ordering and inventory

-Administrative duties for CUE’s gallery and office space

-Other tasks as assigned and requested


Exhibition and Program Production:

-Work closely with the Programs Manager and Executive Director to coordinate and produce of all CUE exhibitions and programs

-Arrange planning meetings with artists and vendors; prepare agendas, notes, and items for follow up

-Maintain all internal and external production schedules and calendars for installations, openings, and public programs

-Communicate with vendors for installation related work, including crating and shipping, storage, fabrication and construction, framing, lighting, and printing

-Assist with spatial layout and exhibition design in collaboration with staff and artists; produce related documentation to visualize exhibition elements

-Oversee and implement installation and deinstallation of artwork and exhibitions in the gallery space and offsite, including painting, hanging, A/V setup, and light fabrication

-Participate in setup for events and public programs

-Coordinate photography and videography assets, including securing vendors, organization and archiving, and dissemination for public use

-Plan and track costs against project budgets; make suggestions for keeping projects on budget

-Participate in the screening of applications for open calls and programs

Gallery Maintenance and Management:

-Conduct and oversee day-to-day operations in CUE’s gallery space, including opening and closing, intern staffing, inventory management, cleaning, troubleshooting, visitorship data collection, public inquiries, etc.

-Staff front desk, answer phones, interface with the general public, and answer questions related to exhibitions and programs

-Oversee ongoing maintenance of gallery space and exhibitions, including cleaning, painting, lighting, audio visual equipment, and other items

-Track inventories of equipment, supplies, hardware, and materials; maintain storage and secure items as needed and in accordance with budgets

Office and Administrative Duties:

-Manage internal gallery and programs workflows in close collaboration with Programs Manager and Executive Director

-Draft logistical and operational materials, including MOUs, contracts, agreements, scopes of work, and other items

-Process, organize, record, and submit invoices, receipts, and related materials

-Maintain inventory of office and gallery supplies and materials

-Organize internal server; engage in IT-related support and activities as needed

-Manage internship program in coordination with Programs Manager and Executive Director, including calls for applications, timelines, and intern management

-Oversee gallery interns in coordination with Programs Manager

-Other duties as requested and assigned


CUE Art Foundation believes that success in this role is not necessarily based on any particular set of professional qualifications, but that certain characteristics, skills, and lived experience will allow for a candidate to undertake the role and learn from CUE’s context in ways that support both the organization and the employee’s future career goals. The qualifications listed below are simply a guideline, and we encourage those who do not meet them all but believe they are a great fit to apply anyway.


-2-3 years of experience in production or administrative support at a cultural organization, museum, gallery, educational institution, or other creative context; fabrication experience is a plus

-Interest in emerging and contemporary art; experience working with artists or in an artist-centered context a plus

-Understanding of nonprofit and mission-driven contexts; willingness to work on a small team and on many concurrent projects

Project Management and Administrative Skills:

-Excellent written and oral communication skills; ability to develop clear and concise language around project needs and goals

-Proficiency with budgeting and tracking and processing project-related expenses

-Attention to detail; ability to understand big picture goals and needs and translate them to smaller scale tasks to implement projects with accuracy and efficiency

-Comfort with fast-paced environment and tight deadlines; ability to prioritize multiple projects while meeting deadlines and maintaining high quality of work

-Experience developing and managing relationships with artists, vendors, staff, and other stakeholders; ability to exercise keen judgment and maintain trust and discretion

-Propensity for teamwork; desire to collaborate with others and ability to engage with diverse people working toward common goals

-Apt problem solving skills; ability to think creatively to develop practical solutions and willingness to work effectively both with and without standards, templates, and supervision

Technical and Production Skills:

-Strong spatial sensibility related to facilities, design, and physical footprint

-Understanding of production and fabrication processes and methodologies; familiarity with a variety of materials and technologies

-Installation skills, including experience using power tools and other light equipment

-Knowledge of A/V systems; experience with electrical, lighting, and other building systems is a plus

-Knowledge of tools and equipment, including hardware and software needs and maintenance

-Proficiency with Google Drive Suite, Excel, Word, and Adobe Creative Suite; familiarity with CRM platforms or with modeling software such as SketchUP and CAD is a plus

Character and Motivation:

-Problem solver who is motivated to mitigate and resolve issues and challenges that arise

-Creative thinker who enjoys innovating both independently and in a team context

-Quick learner who is able to pick up new tools and learn new processes quickly

-Teamworker who is motivated, highly organized, and self-directed when necessary

-Energetic presence, with spirit of resourcefulness, flexibility, commitment, and optimism

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